What is Utility Software- Definition, Types & Importance

Utility Software, What is Utility Software, Definition of Utility Software, Types of Utility Software, Advantages of Utility Software, Disadvantages of Utility Software, What is Utility Programs

You people must have understood about system software and application software, but do you know What is utility software? What are their features and what are its advantage for a user? If you also have a desire to know about all these questions, then you must read this article till the end. Utility software, which is often referred to as a utility. It is a system software that has been designed is so that it can help you analyse, configure, optimise or maintain your computer properly. Apart from this it also helps you in enhancing the performance of your computer.

It is program that performs only a specific task and it is often related to managing your system resources. That is why today I thought why not you should also be provided the information in details about system utility software, so that you too understand it easily.

What is Utility Software?

Utility programs or software which are commonly referred to simply as ‘utilities’ are software programs that provide additional functionality to your computer and help it perform even better. Many programs can come under this such as antivirus, backup, disc repair, file management, security and networking programs. It can also be other applications such as screensavers, font and icon tools or desktop enhancement. Some utility programs help protect your computer from unwanted software such as viruses or spyware, while others add additional functionality that allows you to customise your desktop. Simply, programs that help you improve your computer are called utilities.


Utility software is usually focused on how your computer infrastructure, which includes computer hardware, application software, operating system and data storage programs. These utilities range in all shapes and sizes from small to large. Whether it wants to perform a single task for multiple task. Some of the functions that these utilities perform are data compression, disk defragmentation, data recovery, management of computer resources and files, system diagnosis, virus detection and many more such functions.

Definition of Utility Software

Utility software are computer system programs that help computers in analysis, configuration, optimization and maintenance. These system software comes with most operating systems and some are also installed separately. Some examples of utility programs include disk defragmenter, antivirus, screensaver etc. 

What is Utility Programs?

It is called special software that takes care of the maintenance and management of the operating system of a system so that the performance of the computer system is always at the appropriate level. These utility programs can be part of an operating system or can be a product of any third party developers. If you want to install a program or move a file to another folder, search it document or set up in network connection, in all these things you have to use some utility program tools.

Another important feature is that you can use these utilities to fix your hard drive performance. Program such as disc check, disc clean up and disc defragmentation can keep your storage organized and help you search retrieve, or display information. At the same time, you can use backup and recovery programs to save your data from being lost or corrupted at and also security programs, you can protect your device and data from unknown threats.

Types of Utility Software

1. File Management Program

This programs are used to organize files and are available to users to access them. There are some important concept in these files management program which help the users a lot. First of all comes a navigation system which provides this facility to the user so that he can access the file hierarchy and he can find his work. These actions include ‘up’ and ‘down’ which can be used to navigate through folders and also the users can use ‘go to’ to access data.

The second function is the operations functions which allow the user to interact with the files. The common functions used to do all this are: open, save, close, copy, move, delete, rename, new and share. It is a fair thing that the user will obviously be concerned about the security of the files. Therefore, if users want, files can be blocked through a login procedure which can be accessed only by those people who have the username and password to access the file.

At the same time, to keep your file program organized, it is very important to store them in anyone storage location. Apart from this, a search function is also very important so that a particular file can be found easily. For this you can download search utility software from Internet. This will help you to search the files.

2. Diagnostic and Disc Management Programs

As technology is becoming a big part of our life in day to day work, so it is necessary to take a special care that it should self maintain itself and the system and help them in smooth running. Users do not need to check everything on the computer themselves, but now computers have built-in Diagnostic Management Programs and Disc Management Program pre-installed.

Diagnostic management programs give attention to that the system should work properly as it should run, where as disc management systems programs check that your drive is operating correctly or not. These programs are helpful in running your computer quickly, optimally and effectively on a daily basis.

3. Uninstall and Clean up Utilities

You must be thinking that once a program or application is deleted, the no trace of it remains but in reality it is not happen. In many instances, traces of a file programs or application are left on the hard drive. Where in users use uninstall utility is to get away from them. These programs is scan your hard drive and remove all unnecessary space, memory or left over residues that are left in the drive after removing that application.

These options are already installed in many computers, so that users can easily update and fasr their computers. While clean up utilities are also similar to uninstall utilities. In this, to delete these old applications and programs they delete all the temporary files of the computer.

4. File Compression Programs

File compression programs are designed to reduce the size of the file so that the user gets more storage space. For Windows users, these compressed file usually have the .zip or .zipx file extension. The most popular programs among these are Winrar, Winzip and 7-Zip. Whereas format users, these files usually have .sit or .sitex format. Programs that are commonly used in these are RAR, Expander, StuffIt, and MacZip. Using these files compression program is a very efficient way to free up storage space for other computer tasks.

5. Backup and Recovery Utilities

Sometimes it can happen with us that you to some power outage, all your files and data can also be corrupt. This can also cause a huge lost to you. This is the reason why you should take proper backup of your data. For this you have to backup and recovery utilities. You can find many free back of utilities on the Internet that you can download.

Advantages of Utility Software

Utility software has been designed specifically so that it can be easily managed and tune to your system. Apart from this operating systems, computer hardware and application software can also be managed from this system.

1. It is used to increase the efficiency of the computer system and to maintain it properly.
2. With this, it protects your computer from Dangerous software threats such as viruses or spyware.
3. It adds functionality to the system that it allows the uses to customize their desktop and user interface.
4. It manages computer memory and also increases its performance.
5. It manages all computer functions and also uses all files resources efficiently.


1. What is Utility Software?
Ans. Utility software is a program or software of a computer system that helps to configure, optimize, troubleshoot and maintain the computer.

2. What is the main purpose of making utility software?
Ans. Utility software is specifically designed to help manage computer hardware, operating systems, or application software.

Read Also:
What is Barcode
What is GPS

Leave a Comment